by Gilda Bonanno LLC
I am often asked by coaching clients or in a workshop, “Is it okay to use notes when I’m giving a presentation in person? And if so, how?”
I think it’s fine to use notes in most situations (depending on your organization’s culture) as long as you can use them effectively.
Here are 7 strategies for using notes while presenting, without getting confused and distracted by them:
1. Your notes are not a full script where you write out your entire presentation, word for word. Instead, just outline your presentation in your notes, with particular focus on your opening, your closing and your key points along with any hard to remember names and numbers.
2. Limit your notes to one or two pages.
3. Print your notes in large font, so you can easily read them without having to hold them too close (especially in lower light conditions).
4. Print or attach (via tape, glue or staples) your notes onto cardstock (heavy, thick paper), two-sided if necessary. This makes it easier to hold them in one hand (so the other hand can hold a remote control or microphone) or place on a lectern or table.
5. Include some comments on your notes, such as reminders to breathe, smile or pause.
6. Practice using the notes - actually hold the notes and say the words out loud so you get comfortable. If the notes don’t work in your practice session, they’re not going to work during your live presentation, so modify them in some way.
7. Your goal is not to memorize your presentation or your notes – your goal is to get comfortable enough with the presentation that you can deliver your message clearly and within your time limit.
Yes, using notes can be helpful during a presentation, if they’re clear and succinct and you practice with them.
© Gilda Bonanno LLC - Gilda Bonanno serves as a trusted advisor to executives and entrepreneurs to transform their communication, presentation and leadership skills. She has worked with companies on 4 continents, from Chicago to Shanghai and Rio to Rome. The instructional videos on her YouTube channel have received over 2 million views and her e-newsletter has reached subscribers in over 45 countries since 2008. For other articles or to receive Gilda's e-newsletter, visit www.gildabonanno.com