I am often
asked, “Is it okay to use notes when I’m giving a presentation? And if so, how?”
I think it’s
fine to use notes in most situations (depending on the organizational culture),
but you need to make sure you can use notes effectively.
Here are 7
strategies for using notes while presenting, without getting confused and
distracted by them:
1.
Your
notes are not a full script where you write out your entire presentation. Just
outline your presentation in your notes, with particular focus on your opening,
your closing and your key points.
2.
Limit
your notes to one or two pages.
3.
Print
your notes in large font, so you can easily read them without having to hold
them too close.
4.
Print
or staple your notes onto cardstock (heavy, thick paper), two-sided if necessary,
so they don’t blow away and so you can easily hold them in one hand.
5.
Include
some comments on your notes, such as reminders to breathe, smile or pause.
6.
Practice
using the notes - actually hold the notes and say the words out loud so you get
comfortable. If the notes don’t work in
your practice session, they’re not going to work during your live presentation,
so modify them in some way.
7.
Your
goal is not to memorize your presentation or your notes – just get comfortable
enough so you can say it a few different ways and still deliver your message
clearly and within your time limit.
Yes, using
notes can be helpful during a presentation, as long as they’re clear and
succinct and you practice with them.